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  • Home

  • Data Protection Principles

    • Rule 1: Obtain and process information fairly

    • Rule 2: Keep it only for one or more specified, explicit and lawful purposes

    • Rule 3: Use and disclose it only in ways compatible with these purposes

    • Rule 4: Keep it safe and secure

    • Rule 5: Keep it accurate, complete and up-to-date

    • Rule 6: Ensure that it is adequate, relevant and not excessive

    • Rule 7: Retain it for no longer than is necessary for the purpose or purposes

    • Rule 8: Give a copy of his/her personal data to that individual, on request

  • Data Protection Guidelines

    • Data Protection and Schools

      • What is Data Protection?

      • Who is the data controller in schools/ETBs?

      • The Role of the Data Protection Commissioner

      • Do schools/ETBs have to register with the Office of Data Protection Commissioner

    • Data Protection Key Terms

    • Compliance Audit

      • Compliance Checklist

      • Compliance to Do List

    • Sensitive Personal Data

      • Collection and retention of Sensitive Personal Data

      • Sensitive Personal Data - Employees

      • Sensitive Personal Data – Students

    • Records Retention

      • Retention Records Schedule

      • Student Records Retention

        • What makes up a Student Record?

        • Student enrolment application forms

        • Student Attendance Records

        • Students transferring between schools

        • Transferring data in relation to students with special educational needs

        • Removal from the register

        • Child Protection Records

      • Employees Records

        • Employee Records Policy

        • Recruitment & Selection Process

        • Garda Vetting Outcomes/Disclosures

        • Payroll Records

      • Health & Safety Records

      • CCTV Records

      • School Tours information

      • Fundraising and Direct Marketing

      • Charitable Donations

      • Banking information (Direct Debit/Credit Card etc.)

      • Retention Periods for Credit/Debit Card Details

      • School Closure/Amalgamation

      • Boards of Management Minutes

    • Data Access Requests

      • Parental Access Requests

      • State Requests for information

      • Handling requests to rectify personal data

      • There is No Age of Consent for Access Requests

      • Requests for CCTV footage held

      • Section 3 and Section 4 Access Requests

      • Is a school/ETB obliged to seek proof of identity?

      • What should you do if a request is made under FOI?

    • Storage & Security

      • Guidance on Laptops and other portable devices

      • Logs and Audit Trails

    • CCTV

      • Use of CCTV Systems in Schools

      • Covert Surveillance

      • What if a school is asked by a law enforcement authority for access to the recordings?

      • Guidelines on use of CCTV Footage

    • Taking & Using Images/Photos

      • What is considered good practice when schools/ETBs take photos of their students?

      • What is ‘informed consent’?

      • Images taken by pupils

      • Coursework Photos/Images

      • Other People Taking Photos of Children at School Events

    • Use of PPS numbers

      • Relevant Use of a PPS

    • Third Party Service Agreements

      • Legal Obligations

      • Content of the Service Agreement

      • Checklist

    • Schools & Direct Marketing

      • Consent

      • Contact in Case of Emergency

      • Information, Unsubscribing, & Penalties

    • School Websites

      • What should be in a Website Privacy Statement?

      • Cookies

    • Biometric Systems

      • Carrying out a Privacy Impact Assessment

    • Transferring Personal Data Abroad

      • What is an adequate level of data protection?

  • FAQs

  • GDPR

  • Resources

    • Acmhainní

  • Training

    • Past Events

 
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  • Home
  • Data Protection Principles
    • Rule 1: Obtain and process information fairly
    • Rule 2: Keep it only for one or more specified, explicit and lawful purposes
    • Rule 3: Use and disclose it only in ways compatible with these purposes
    • Rule 4: Keep it safe and secure
    • Rule 5: Keep it accurate, complete and up-to-date
    • Rule 6: Ensure that it is adequate, relevant and not excessive
    • Rule 7: Retain it for no longer than is necessary for the purpose or purposes
    • Rule 8: Give a copy of his/her personal data to that individual, on request
  • Data Protection Guidelines
    • Data Protection and Schools
    • Data Protection Key Terms
    • Compliance Audit
    • Sensitive Personal Data
    • Records Retention
    • Data Access Requests
    • Storage & Security
    • CCTV
    • Taking & Using Images/Photos
    • Use of PPS numbers
    • Third Party Service Agreements
    • Schools & Direct Marketing
    • School Websites
    • Biometric Systems
    • Transferring Personal Data Abroad
  • FAQs
  • GDPR
  • Resources
    • Acmhainní
  • Training
    • Past Events
 
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  • Data Protection and Schools
  • Data Protection Key Terms
  • Compliance Audit
  • Sensitive Personal Data
  • Records Retention
  • Data Access Requests
  • Storage & Security
  • CCTV
    • Use of CCTV Systems in Schools
    • Covert Surveillance
    • What if a school is asked by a law enforcement authority for access to the recordings?
    • Guidelines on use of CCTV Footage
  • Taking & Using Images/Photos
  • Use of PPS numbers
  • Third Party Service Agreements
  • Schools & Direct Marketing
  • School Websites
  • Biometric Systems
  • Transferring Personal Data Abroad
 

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Joint Managerial Body Education and Training Boards Ireland Association of Community and Comprehensive Schools An Foras Patrúnachta

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